Access Control Module

Access Control Module

Overview

The Access Control module enables management of user access rights, permissions, and authorization across systems and applications. It provides comprehensive access governance and compliance tracking.

Key Features

• Access rights management
• User authorization tracking
• System and application access
• Permission levels and roles
• Access review scheduling
• Compliance documentation
• Access request workflows
• Audit trail

Creating an Access Record

To create an access record:

1. Navigate to Personnel - Access Control
2. Click Add Access
3. Fill in access details:
   • Person - Select the person
   • System/Application - Target system or application
   • Access Type - Type of access
   • Permission Level - Level of permission
   • Granted Date - When access was granted
   • Expiry Date - When access expires (if applicable)
   • Approver - Who approved the access
4. Click Submit

Access Types

Common access types:

• System Access - Operating system login
• Application Access - Software application access
• Database Access - Database read/write access
• Network Access - VPN, network resources
• Physical Access - Building, data center access
• Cloud Access - Cloud platform access

Permission Levels

Define permission levels:

• Read Only - View access only
• Read/Write - View and modify access
• Admin - Full administrative access
• Super Admin - Elevated privileges

Access Reviews

Conduct periodic access reviews:

1. Set review schedule (Quarterly, Semi-annual, Annual)
2. When review is due, generate review list
3. Verify each access is still needed
4. Revoke unnecessary access
5. Document review completion

Access Request Workflow

Standard access request process:

1. User submits access request
2. Manager reviews and approves
3. IT/Security reviews and provisions
4. Access is granted and documented
5. User is notified

Revoking Access

When revoking access:

1. Open access record
2. Click Revoke
3. Enter revocation reason
4. Confirm revocation
5. Access is marked as revoked with timestamp

Best Practices

• Follow principle of least privilege
• Regular access reviews
• Document all access changes
• Set expiration dates for temporary access
• Maintain approval records
• Promptly revoke access when no longer needed