Privacy Policy Module

Privacy Policy Module

Overview

The Privacy Policy module enables organizations to establish, maintain, and communicate data privacy policies. It provides the foundation for privacy governance and compliance.

Key Features

• Policy document management
• Version control and history
• Policy templates
• Multi-language support
• Publication and distribution
• Acknowledgment tracking
• Review scheduling

Creating a Privacy Policy

To create a new privacy policy:

1. Navigate to Data Privacy - Privacy Policy
2. Click Add Policy
3. Fill in policy details:
   • Policy Name - Title of the policy
   • Policy Type - Internal, External, Notice
   • Description - Policy overview
   • Effective Date - When policy takes effect
   • Owner - Policy owner (DPO)
4. Add policy sections and content
5. Click Submit

Policy Types

Common privacy policy types:

• Privacy Notice - External notice for data subjects
• Internal Privacy Policy - Employee guidelines
• Cookie Policy - Website cookie usage
• Data Retention Policy - Data storage periods
• Data Breach Policy - Incident response procedures

Policy Content

Privacy policies should include:

• Data controller information
• Types of data collected
• Purposes of processing
• Legal basis for processing
• Data sharing and transfers
• Retention periods
• Data subject rights
• Contact information

Policy Review

Maintain policy currency:

1. Schedule annual reviews
2. Update for regulatory changes
3. Revise for business changes
4. Track version history
5. Document approvals

Best Practices

• Use clear and plain language
• Keep policies accessible
• Maintain version control
• Regular policy reviews
• Train employees on policies
• Document policy acknowledgments