DPIA Module

DPIA (Data Protection Impact Assessment) Module

Overview

The DPIA module enables organizations to conduct Data Protection Impact Assessments for processing activities that are likely to result in high risks to data subjects. DPIA is mandatory under GDPR Article 35 for certain types of processing.

Key Features

DPIA workflow management
Risk assessment tools
Mitigation measure tracking
Stakeholder consultation
DPO review and approval
DPIA templates
Report generation

When DPIA is Required

DPIA is required when processing:

Systematic and extensive profiling with significant effects
Large-scale processing of special category data
Systematic monitoring of public areas
New technologies with unknown risks
Automated decision-making with legal effects
Large-scale processing of children data

Conducting a DPIA

To conduct a DPIA:

Navigate to Data Privacy - DPIA
Click Add DPIA
Fill in DPIA details:
- Project/Activity Name - What is being assessed
- Description - Processing overview
- Purpose - Why processing is needed
- Data Types - Personal data involved
- Processing Activity - Link to RoPA
Complete assessment steps
Submit for review

DPIA Process Steps

Standard DPIA workflow:

Describe Processing - Document the processing activity
Assess Necessity - Evaluate if processing is necessary
Identify Risks - Assess risks to data subjects
Evaluate Risks - Rate likelihood and severity
Identify Measures - Define risk mitigation measures
Consultation - Consult with DPO and stakeholders
Document and Approve - Record outcomes

Risk Assessment

Assess risks to data subjects:

Physical harm
Material damage
Non-material damage
Discrimination
Identity theft
Financial loss
Reputational damage
Loss of confidentiality

Mitigation Measures

Document risk mitigation:

Technical measures (encryption, access controls)
Organizational measures (policies, training)
Legal measures (contracts, agreements)
Residual risk acceptance

DPIA Reports

Generate DPIA documentation:

Complete all assessment steps
Click Generate Report
Review comprehensive DPIA report
Download PDF for records

Best Practices

Conduct DPIA early in project lifecycle
Involve DPO from the start
Document all decisions
Review DPIA when processing changes
Consult data subjects when appropriate
Maintain DPIA records