Evidence Module

Overview

The Evidence module provides a centralized repository for collecting, organizing, and managing compliance evidence. It helps demonstrate compliance with regulatory requirements and internal policies.

Key Features

Evidence collection and storage
Evidence categorization and tagging
Relation mapping to controls, frameworks, and risks
Evidence review and validation
Version tracking
File attachment support
Evidence lifecycle management

Creating Evidence Records

To create a new evidence record:

Navigate to Compliance - Evidence
Click Add Evidence
Fill in evidence details:
- Name - Evidence title
- Description - What the evidence demonstrates
- Type - Evidence type/category
- Status - Current status
- Valid From/To - Evidence validity period
Click Submit

Evidence Detail Page

The evidence detail page shows:

Basic Information - Evidence metadata
Relations - Linked controls, frameworks, and other modules
Review History - Evidence reviews
Attached Files - Supporting documents

Linking Evidence

Connect evidence to demonstrate compliance:

Internal Controls - Show control implementation
Compliance Frameworks - Support framework requirements
Policies - Demonstrate policy compliance
Risk Treatments - Support risk mitigation

Evidence Reviews

Conduct evidence reviews:

Navigate to evidence detail
Go to Review tab
Click Add Review
Document review findings:
- Review date
- Reviewer
- Status (Valid, Expired, Needs Update)
- Comments

Uploading Evidence Files

Attach supporting files:

Open evidence record
Go to files section
Click Upload File
Select file from computer or link from File Manager
Add file description

Best Practices

Use consistent naming conventions
Set appropriate validity periods
Review evidence regularly
Link evidence to relevant controls and frameworks
Maintain version history for updated evidence
Remove or archive outdated evidence